<html> <head> <title>UbiMeet @ UbiComp 2007: Workshop on Embodied Meeting Support: Mobile, Tangible, Senseable Interaction in Smart Environments</title> </head> <body lang=EN-US link=darkblue vlink=darkblue> <table border=0 cellpadding=2 cellspacing=15> <tr> <td> <img src=images/ubimeet.jpg width=210> </td> <td valign=top colspan=2> <font face=verdana,helvetica> <b> UbiMeet @ Ubicomp 2007 </b> <br> Workshop on Embodied Meeting Support: Mobile, Tangible, Senseable Interaction in Smart Environments <p> <font size=-1> September 16, 2007 <p> University of Innsbruck <br> Innsbruck, Austria </font> </td> </tr> <tr> <td width=205 valign=top bgcolor=lightyellow> <p> <font face=verdana,helvetica size=-2> <font size=-1><b>Important dates</b></font> <br> <br> Submission: June 15, 2007 <br> Acceptance notification: July 8, 2007 <br> Camera-ready: July 25, 2007 <br> Workshop: September 16, 2007 <br> <b>Video conference: January, 2008</b> <br> &nbsp <p> <font size=-1><b>Contact</b></font> <br> <br> Maribeth Back, back@fxpal.com <br> Scott Carter, carter@fxpal.com <br> <br> &nbsp <p> <font size=-1><b>Organizers</b></font> <br> <br> <b>Maribeth Back</b><br> <b>Scott Carter</b><br> FXPAL (Fuji Xerox Palo Alto Lab)<br> Palo Alto, CA USA <p> <b>Saadi Lahlou</b><br> EDF R&D and CNRS-EHESS<br> Paris, France <p> <b>Masatomi Inagaki</b><br> <b>Kazunori Horikiri</b><br> Fuji Xerox Co., Ltd.<br> Tokyo, Japan <p> <b>Jeffrey Huang</b><br> Center for Design<br> Lausanne, Switzerland <br> &nbsp <p> <font size=-1 color=black><b>Position papers</b><br></font> <br> <a href="position_papers/2007.07-UBIMEET-UbiComp-HAN.pdf">SMeet: A Smart Meeting Space with Interactive and Networked Display</a> <br> Sangwoo Han <br> JongWon Kim <p> <a href="position_papers/Artefact_Ecologies_VyasDix07_Ubicomp.pdf">Artefact Ecologies: Supporting Embodied Meeting Practices with Distance Access</a> <br> Dhaval Vyas <br> Alan Dix <p> <a href="position_papers/giersich2007ubiws.pdf">Team Assistance in Smart Meeting Rooms</a> <br> Martin Giersich <br> Thomas Heider <p> <a href="position_papers/ubicomp07w04_gross_cms.pdf">Towards a Cooperative Meeting Space</a> <br> Tom Gross <p> <a href="position_papers/ubimeet2007.pdf">Card Collage Interface for the Support of Active Discussion on Workshops</a> <br> Hironori Tomobe <p> <a href="position_papers/ubimeet2007_nishimura.pdf">Collaborative Sensing and Revitalization to Augment Workshop Activity</a> <br> Takuichi Nishimura <p> A Design and Prototyping Environment for Smart Spaces <br> Kazunori Horikiri <br> &nbsp <p> <font size=-1 color=black><b>Agenda</b><br></font> <br> <table> <tr><td><font size=-2>9:00 - 9:10</font></td><td><font size=-2>Intro</td></tr> <tr bgcolor=dddddd><td><font size=-2>9:10 - 10:30</font></td><td><font size=-2>Presentations (Tomobe, Vyas and Dix, Han and Kim, Giersich and Heider)</td></tr> <tr><td><font size=-2>10:30 - 11:00</font></td><td><font size=-2>Coffee break</td></tr> <tr bgcolor=dddddd><td><font size=-2>11:00 - 12:20</font></td><td><font size=-2>Presentations (Nishimura, Gross, Horikiri)</td></tr> <tr><td><font size=-2>12:20 - 12:30</font></td><td><font size=-2>Description of design exercise</td></tr> <tr bgcolor=dddddd><td><font size=-2>12:30 - 1:30 </font></td><td><font size=-2>Lunch</td></tr> <tr><td><font size=-2>1:30 - 3:00</font></td><td><font size=-2>Presentations and demos</td></tr> <tr bgcolor=dddddd><td><font size=-2>3:00 - 3:30</font></td><td><font size=-2>Coffee break</td></tr> <tr><td><font size=-2>3:30 - 4:30</font></td><td><font size=-2>Discussion</td></tr> <tr bgcolor=dddddd><td><font size=-2>4:30 - 5:00</font></td><td><font size=-2>Wrap-up and plan for future workshops, etc.</td></tr> <tr><td><font size=-2>5:00</font></td><td><font size=-2>Workshop reception in the "Orangerie" of the Congress Center </td></tr> </font> </table> </font> </td> <td valign=top width=205 bgcolor=dddddd> <font face=verdana,helvetica> <font size=-1> <b> Challenges and potential solutions from the workshop </b> <br> <br> <font size=-2> <b> Different activties / same space</b> <li> Display state of components in the space </li> <li> Implement light, movable systems </li> <li> Build network, rather than centralized, systems </li> <p> <b> Overloading roles of meeting members</b> <li> Automate tasks </li> <li> Use a dedicated wizard </li> <li> Model changes as they happen and automatically "load-balance" </li> <p> <b> Localizing resources and people</b> <li> Automatically translate, add subtitles</li> <p> <b> Capture and access </b> <li> Rely on physical representations of meetings </li> <li> (Privacy-sensitive) digital war rooms </li> <p> <b> Awareness of resources</b> <li> Lightweight peripheral displays showing capabilities of rooms </li> <p> <b>Unobtrusiveness of evaluation</b> <li> Video-based evaluation (Diver, point-of-view head mounted systems) </li> <li> Post-hoc methods (interviews, etc.) </li> <p> <b>Privacy</b> <li> Obfuscation of recorded data </li> <li> Service token architecture </li> <p> <b>Adoption</b> <li> Make the system easy (not so easy)</li> </font> <br> &nbsp <p> <font size=-1> <b> Future directions for the workshop </b> <font size=-2> <br> <br> <b>Topics </b> <li> Privacy </li> <li> The no-interface conference room </li> <li> Evaluation metrics </li> <li> What blocks adoption? </li> <li> 3D environments, recorders </li> <p> <b>Other</b> <li> Break into categories (technical, conceptual, method) </li> <li> More demos (in particular capture and access systems) </li> <li> Submit proceedings as a special issue </li> </font> </td> <td valign=top> <font face=verdana,helvetica> <font size=-1> <b> Overview </b> <p> Meetings are critical to organizations and, if participants are engaged, can encourage knowledge transfer and retention. We posit that meetings can be more engaging if they are embodied, i.e. "grounded in and emerging out of everyday, mundane experience" (Dourish, 2001). This approach implies supporting a wide range of human physical abilities as well as emerging practices. It furthermore requires relaxing the notion of meeting support from a particular panoply of conferencing and annotation technologies to more broadly any set of tools that enable synchronous communication amongst a group as well as tools that can help compensate for differences between different people's situations. Importantly, discerning the success of such tools will likely require nontraditional metrics and evaluation methodologies. To help frame potential contributions, we separate the workshop into three areas: mobile interaction, tangible interaction, and sensing. We encourage participants to present work that focuses on one track or that attempts to bridge multiple tracks. <p> To participate, send position papers (PDFs) in 2-column Springer-Verlag format to back@fxpal.com. We prefer 2 pages, but will accept papers up to 6 pages in length (see the <a href=http://www.ubicomp2007.org/program/workshops/>UbiComp workshop web site</a> for formatting instructions). The paper deadline is June 15, 2007. Note that papers will be published in the adjunct proceedings. <p> <b> <a href=embodiedMeetingsUbicomp2007.pdf>Read the full proposal</a> </b> <br> &nbsp <p> <b> Selecting participants </b> <p> Selection of workshop participants and presentations will be based on refereed submissions. Authors are invited to submit a 1-2 page position statement describing their interest, experience or ongoing research in the field, and including a brief biography. Position statements should have only one author, and admission to the workshop will be for that person only. <p> We will strive to attract diverse viewpoints, including people from different cultures, research areas, and disciplines, while maintaining a cohesive line of inquiry throughout the workshop. We hope to engage people with expertise in rich media, personal devices, smart environments, multimedia communication, ubiquitous display systems, social networks and software as well as in mobile and ubiquitous computing systems; and to draw engineers, researchers, and designers from both industry and academia. <p> An additional note: We would like to explore the possibility of using next-generation technology in workshop itself. Thus, we would like to invite workshop participants to submit proposals describing technologies that can be used to support our interactions during the day-long workshop. <p> The technology proposals can employ technology that you (the participants) or your institution have developed, and/or they can employ interesting or novel 3rd party software whose use you think would enhance the workshop experience. Please note this is <b>not</b> a requirement for participating in the workshop! Just an added opportunity for those with something to share. To propose a technology, please add a 1-2 page addendum to your position paper describing the following: <ul> <li>the proposed technology and its envisioned benefits </li> <li>the maturity and stability of the technology </li> <li>ease of setup (and time required) </li> <li>the technology required to support it, including network connectivity requirements, client software availability (which platforms?), server requirements, peripherals (displays, etc.) and anything else you can think of</li> </ul> Please note, we have no budget to speak of, so for each of the accepted technology proposals, we will have to work together creatively to figure out how to set up your prototype/experiment/demo/application. </font></font> </td> </tr> </table> </body> </html>